# MedicalVTT Terms of Use

Last updated: May 26, 2026

These Terms of Use ("Terms") govern your access to and use of MedicalVTT, including the MedicalVTT mobile application, website, subscription features, and related services (collectively, the "Service"). The Service is provided by [Your Legal Name or Company Name] ("MedicalVTT," "we," "us," or "our").

By downloading, accessing, subscribing to, or using the Service, you agree to these Terms. If you do not agree, do not use the Service.

## 1. The Service

MedicalVTT is a medical voice-to-text productivity tool designed to help users dictate, transcribe, edit, copy, share, and manage medical terminology and related text. The Service may include dictation tools, transcription support, phrase and term libraries, account features, subscription features, and other productivity tools.

MedicalVTT is not a medical device, electronic health record, clinical decision support system, diagnostic tool, treatment tool, or emergency service.

## 2. No Medical Advice

The Service does not provide medical advice, diagnosis, treatment recommendations, clinical judgment, or professional healthcare services. Any text, transcription, medical terminology, phrase correction, formatting, or other output generated or displayed by the Service is for productivity and documentation assistance only.

You are solely responsible for reviewing, verifying, editing, and approving all text before relying on it, sharing it, storing it, submitting it to any record system, or using it in connection with patient care, professional documentation, billing, coding, compliance, or any other purpose.

Do not use the Service as a substitute for professional medical judgment. If you believe there is a medical emergency, call emergency services immediately.

## 3. Accuracy of Transcription and Content

Speech recognition, transcription, medical terminology handling, and text processing may be inaccurate, incomplete, delayed, interrupted, or affected by speech clarity, background noise, accent, device performance, operating system behavior, network conditions, software limitations, user settings, and other factors.

You agree that MedicalVTT is not responsible for errors, omissions, substitutions, formatting issues, misunderstood terms, missing text, incorrect medical terminology, or any consequences resulting from your use of or reliance on Service output.

## 4. User Responsibilities

You agree to:

- Use the Service only for lawful purposes.

- Maintain the confidentiality and security of your device, account, credentials, and any content you create, copy, share, or store.

- Review and verify all transcribed or processed text before using it.

- Obtain any required consents, authorizations, permissions, or approvals before dictating, entering, sharing, or processing information through the Service.

- Comply with all laws, regulations, professional rules, employer policies, and institutional requirements that apply to your use of the Service.

You agree not to:

- Use the Service for emergencies or time-critical clinical decisions.

- Use the Service to provide medical advice generated by the Service itself.

- Reverse engineer, copy, modify, resell, sublicense, or exploit the Service except as permitted by law.

- Interfere with or disrupt the Service, servers, networks, billing systems, security features, or account systems.

- Use the Service in a way that infringes, violates, or misappropriates any person's rights.

## 5. Health Information and Privacy

You are responsible for deciding what information you enter, dictate, store, copy, share, export, or otherwise process using the Service. You should not enter or process sensitive personal information, protected health information, or patient information unless you have determined that your use complies with all applicable laws, regulations, policies, consents, and professional obligations.

Our collection, use, and handling of information is described in our Privacy Policy, available at [Privacy Policy URL]. By using the Service, you also agree to the Privacy Policy.

Unless we separately enter into a written agreement that expressly says otherwise, MedicalVTT is not intended to create a business associate relationship under HIPAA or similar healthcare privacy laws.

## 6. Accounts

Some features may require an account. You agree to provide accurate account information and to keep it current. You are responsible for all activity that occurs through your account or device. Notify us promptly at medicalvttsupport@gmail.com if you believe your account has been accessed without authorization.

We may suspend or terminate access to the Service if we believe your account has been used in violation of these Terms, applicable law, or the rights or safety of others.

## 7. Subscriptions, Billing, and Cancellation

MedicalVTT may offer paid subscriptions, including MedicalVTT Premium. Subscription pricing, duration, included features, renewal terms, and cancellation options are shown at the time of purchase.

If you purchase a subscription through Apple, your payment, renewal, cancellation, and refund rights are handled by Apple and governed by Apple's applicable terms. Subscriptions may automatically renew unless canceled in accordance with Apple App Store rules before the renewal date. You can manage or cancel App Store subscriptions through your Apple Account settings.

We may change subscription features, prices, or availability from time to time, subject to applicable law and platform rules. If required, price changes or other subscription changes will be presented through Apple or the applicable purchase platform.

Except where required by law or applicable platform rules, payments are non-refundable.

## 8. Access Codes and Promotions

We may offer access codes, promotional access, trials, discounts, or other special offers. These offers may be limited by time, user, account, device, region, feature set, or other eligibility requirements. We may modify, suspend, or discontinue promotional offers at any time, subject to applicable law.

## 9. Ownership and License

The Service, including its software, design, features, text, graphics, logos, trademarks, code, databases, medical terminology libraries, workflows, and other content, is owned by MedicalVTT or its licensors and is protected by intellectual property laws.

Subject to your compliance with these Terms, we grant you a limited, personal, non-exclusive, non-transferable, revocable license to use the Service for your own lawful purposes.

You retain any rights you have in text or content you create using the Service. You are responsible for that content and for how you use, disclose, store, export, or share it.

## 10. App Store Terms

If you download or use MedicalVTT from the Apple App Store, Apple is not responsible for the Service or its content. Your use of the app is also subject to Apple's applicable App Store terms, including Apple's Licensed Application End User License Agreement or any custom end user license terms made available for the app.

Apple and its subsidiaries are third-party beneficiaries of these Terms for purposes of enforcing applicable App Store-related provisions.

## 11. Third-Party Services

The Service may rely on or interact with third-party services, platforms, operating systems, speech recognition tools, authentication providers, payment processors, app stores, analytics tools, or cloud services. We do not control all third-party services and are not responsible for third-party actions, interruptions, limitations, terms, privacy practices, or failures.

Your use of third-party services may be subject to separate terms and policies.

## 12. Changes to the Service

We may update, modify, suspend, or discontinue all or part of the Service at any time. We may also add, remove, limit, or change features, compatibility, subscriptions, access methods, or supported devices. We are not liable for any modification, suspension, or discontinuation of the Service, except where prohibited by law.

## 13. Termination

You may stop using the Service at any time. We may suspend or terminate your access to the Service if you violate these Terms, create risk or legal exposure for us, misuse the Service, fail to pay required fees, or use the Service in a way that could harm others.

After termination, provisions that by their nature should survive will continue to apply, including ownership, disclaimers, limitations of liability, indemnity, dispute terms, and payment obligations.

## 14. Disclaimers

To the maximum extent permitted by law, the Service is provided "as is" and "as available," without warranties of any kind, whether express, implied, or statutory. We disclaim all warranties, including warranties of accuracy, reliability, availability, merchantability, fitness for a particular purpose, non-infringement, and suitability for medical, clinical, professional, regulatory, billing, coding, documentation, or compliance purposes.

We do not warrant that the Service will be uninterrupted, secure, error-free, accurate, complete, compatible with every device or system, or available at all times.

## 15. Limitation of Liability

To the maximum extent permitted by law, MedicalVTT and its owners, employees, contractors, affiliates, licensors, and service providers will not be liable for any indirect, incidental, consequential, special, exemplary, punitive, or lost-profit damages, or for damages arising from transcription errors, documentation errors, reliance on Service output, loss of data, unauthorized access, professional decisions, patient care, compliance obligations, billing, coding, or inability to use the Service.

To the maximum extent permitted by law, our total liability for any claim relating to the Service or these Terms will not exceed the greater of the amount you paid to use the Service during the three months before the claim arose or $100.

Some jurisdictions do not allow certain limitations of liability, so some limitations may not apply to you.

## 16. Indemnity

You agree to defend, indemnify, and hold harmless MedicalVTT and its owners, employees, contractors, affiliates, licensors, and service providers from and against any claims, damages, liabilities, losses, costs, and expenses, including reasonable attorneys' fees, arising from or related to your use of the Service, your content, your violation of these Terms, your violation of law, your professional or clinical use of Service output, or your infringement or violation of another person's rights.

## 17. Governing Law

These Terms are governed by the laws of the State of [Your State], without regard to conflict of law principles, except to the extent applicable law requires otherwise.

## 18. Dispute Resolution

Before filing a claim, you agree to contact us at medicalvttsupport@gmail.com and try to resolve the dispute informally. If we cannot resolve the dispute informally, any dispute will be handled in the state or federal courts located in [Your County and State], unless applicable law requires another forum.

## 19. Changes to These Terms

We may update these Terms from time to time. When we make changes, we will update the "Last updated" date above. Changes are effective when posted unless a later date is stated. Your continued use of the Service after changes become effective means you accept the updated Terms.

## 20. Contact

If you have questions about these Terms, contact us at:

medicalvttsupport@gmail.com

Email: medicalvttsupport@gmail.com